May 27, 2021

The Gasconade County Commission met with Presiding Commissioner Larry Miskel at the Courthouse beginning with Pledge of Allegiance. Attendance: Commissioner Jerry Lairmore, Present; Commissioner Jim Holland, Present; Presiding Commissioner Larry Miskel, Present.

PRIOR MINUTES

Commissioner Jerry Lairmore made a motion to approve prior commission minutes dated May 20, 2021. Commissioner Jim Holland seconded the motion. The motion passed by vote:
Jerry Lairmore (Yes),
Jim Holland (Yes),
Larry Miskel (Yes).

WARRANTS FOR PAYMENT

Commissioner Jerry Lairmore made a motion to approve the following items: warrants for payment 117161 through 117174. Commissioner Jim Holland seconded the motion. The motion passed by vote:
Jerry Lairmore (Yes),
Jim Holland (Yes),
Larry Miskel (Yes).

ROAD CONCERNS AND COMPLAINTS

Commissioner Lairmore said road department had taken care of issues he had and since there had not been a lot of rain, the roads are in good shape and grader operators are able to blade daily. Commissioner Holland agreed the roads are in good shape; he was getting some requests for brushcutting and some new signage, along with more rock needed on the approach of First Creek road to Hwy. J which had seen a lot of traffic during the bridge closure.

Road department had prepared specs for purchase of all grader and truck tires and for all fuel, both gas and diesel; Clerk Lietzow will prepare ad and send specs to vendors.

The two bids received last week for low water slab project on Hafertafe road are as follows:
Barry Krause LLC $34840.00
John Rhodes $53900.00

The road department recommendation was to accept the bid of Barry Krause LLC and Commission agreed.

MOTION/VOTE AWARD LOW WATER SLAB PROJECT ON HAFERTAFE ROAD TO BARRY KRAUSE LLC

Commissioner Jerry Lairmore made a motion to award low water slab project on Hafertafe road to Barry Krause LLC. Commissioner Jim Holland seconded the motion. The motion passed by vote:
Jerry Lairmore (Yes),
Jim Holland (Yes),
Larry Miskel (Yes).

GENERAL DISCUSSION

Sheriff Scott Eiler was at session this morning to let the Commission know that the central air conditioning unit at the Swiss Satellite office will not blow any cold air; Chad Grannemann had been called to look at it since he had installed it, and said there has been a freon leak as an ongoing problem for awhile, but it is suspected to be in the coil. Along with that, the compressor was making a lot of noise now too, so it was recommended for complete replacement; Sheriff Eiler was here to let Commission know what was going on, to which Commission agreed it sounded like replacement was the best option. There was a question of whether it would have to be bid as per county policy, and Clerk Lietzow will check to confirm requirements of Missouri statute and county policy. Commissioner Holland wants a second opinion and will get someone else to look at it too.

EMD Clyde Zelch was in Commission meeting to update them on a couple items; he had attended a two-day federally graded drill in northwestern Missouri for a nuclear power plant actually located just across the state line in Nebraska. He said he not only observed, but participated as well, and he felt it beneficial that he went; everyone was very welcoming and surprised he drove the distance. The representatives from FEMA were impressed and pleased that he showed such interest and one of them will also be present here in Gasconade County for the fall graded drill in this EOC. He also presented a Certificate of Achievement for attending the National Flood Insurance Program Workshop for two days in Jefferson City; he said the floodplain management program is far more involved than he could have ever imagined. Lastly, yesterday was the scheduled fire drill here at the Courthouse he initiated in the morning and while all offices participated according to plan, there were a couple adjustments that need to be made before the next event. While everyone was gathered outside on the front porch there was more discussion about other drills or practice runs that he is considering and wanted some feedback on; Clerk Lietzow said a lot of good ideas and thoughts were mentioned by the group. Later in the day, Director Zelch and custodian Kristi Fennessey went to all offices replacing batteries in panic buttons and testing them and that too, went well; both Hermann Police Department and Gasconade County E-911 were notified of the testing process. He told Commission there are some interior door improvements he would like to see made within the building to which they agreed.

Commission discussed the bid received last week for painting and that there was no bids received for the door replacement project; they agreed to reject the painting bid as submitted and Commissioner Holland personally volunteered himself and some community service workers that he has available to scrape and paint around the windows of the red brick house below the Courthouse. Regarding the interior painting of the Courthouse, Commissioners Miskel and Holland both knew of some local painters that may be interested in doing the job on a by the hour basis, so they will pursue that option. Regarding the new doors to be installed at the Courthouse, Clerk Lietzow had been notified by Glen Englert that the in floor door opener option that was preferred is not available as it would require a licensed vendor to install and maintain; the second option of using above door openers will be used and two bids should be received by next meeting. Commissioner Lairmore will check with Maciejewski’s again about the install of new water fountains. It was mentioned that Presiding Commissioner Miskel will be absent from session three times in the month of June, so the two Associates will need to keep Clerk Lietzow posted if they are not available as session would have to be cancelled.

Presiding Commissioner Miskel said he has a MOCA meeting this evening via ZOOM and announced the Central Workforce Development board meeting is scheduled for June 16 in Jefferson City.

Commission asked Treasurer Mike Feagan for his recommendation for county bank depository; he said The Missouri Bank did not bid, and after reviewing the bids from Peoples Savings Bank and a nice presentation by first time competitor First State Community Bank, it was his recommendation to remain with Peoples Savings Bank and Commission accepted that recommendation. This agreement will remain in effect from June 1, 2021 through May 31, 2023 with the option to renew at that time for two more years.

MOTION/VOTE AWARD COUNTY BANK DEPOSITORY BID TO PEOPLES SAVINGS BANK

Commissioner Jerry Lairmore made a motion to award county bank depository bid to Peoples Savings Bank. Commissioner Jim Holland seconded the motion. The motion passed by vote:
Jerry Lairmore (Yes),
Jim Holland (Yes),
Larry Miskel (Yes).

GENERAL DISCUSSION

A couple items Clerk Lietzow mentioned were that she will begin the process of budget amendment now that the ARPA funds have arrived and also for the newly created Cemetery Fund; Treasurer Feagan will provide the exact numbers for creation of these fund budgets and mentioned that he contacted the State Auditor’s office for some guidance on this Cemetery fund, but did not receive any at all. He has received additional funds that can be used for maintenance and also received today an invoice for said maintenance; Commissioner Lairmore commented that the Missouri legislature needs to change the language in that law to say may rather than shall. She also then detailed her plan for precinct consolidation for the Aug. 3 special election and Commission agreed with it.

Before adjourning, Presiding Commissioner Miskel wanted everyone to remember those who made the ultimate sacrifice as we enter the Memorial Day Holiday.

ADJOURN

Commissioner Jerry Lairmore made a motion to adjourn commission until June 3, 2021. Commissioner
Jim Holland seconded the motion. The meeting was adjourned.